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7 Mistakes to Avoid When Hiring a Real Estate Virtual Assistant 

 March 16, 2022

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Hiring a real estate virtual assistant can be a great way to help you manage your business. Since there are lots of things to do as a real estate agent, a virtual assistant can provide the much-needed help to keep you organized and on track.

However, while a VA can be a valuable tool, some real estate agents make mistakes along the way, which causes them big problems. We’ll be looking at some mistakes you need to avoid when hiring a real estate VA to help your business run more smoothly.

1. Not Defining Clear Roles for the Virtual Assistant

One of the biggest mistakes an agent can make is not clearly defining the roles and responsibilities of their VA. This can lead to a lot of confusion and can even cause the VA to do tasks that are outside of their scope. When you’re hiring a real estate virtual assistant, you need to make sure that you and the VA are on the same page. Define what the VA’s responsibilities will be and what tasks they are not allowed to do.

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5. Not Screening the VA Thoroughly

One of the most crucial things you can do when hiring a VA is to screen them thoroughly. That means checking their references, interviewing them, and doing a background check. This will help ensure you’re hiring someone qualified and trustworthy. That is especially vital if you’re working with an individual virtual assistant.

But if you’re hiring from a virtual assistant company, that shouldn’t be a problem because they do the digging for you. Virtual assistant companies conduct in-depth background checks to make sure their VAs are who they say they are and have the skills they say they do.

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2. Not Properly Training the Virtual Assistant

Don’t assume that just because your potential VA was working in real estate, they know everything. Businesses are different, and even if your new virtual assistant has some experience, they’ll still need proper training for your specific business. Make sure to take the time to properly train your VA on all the tasks they will be handling. This will save you headaches and frustration as time goes by.

3. Expecting the VA Will Handle Everything

While a virtual assistant can be a big help, it doesn’t mean that you can now leave everything to them. You’ll still need to get involved in what they’re doing from time to time. That means checking in on their work, providing feedback, and monitoring their progress. Remember, you’re the one who is ultimately responsible for the success of your business.

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4. Not Having a Written Contract in Place

This is another mistake that can lead to big problems down the road. When you’re hiring a virtual assistant, it’s important to have a written contract in place that outlines the roles and responsibilities of both parties. It should also outline the payment terms, how the work will be delivered, and what happens if either party doesn’t deliver on their end. That will help to avoid any misunderstandings or disagreements down the road.

6. Not Establishing Proper Communication Channels

Communication is a crucial part of any business relationship. That’s why it’s important to establish clear communication channels with your virtual assistant from the start. That way, you can easily communicate any changes or updates to them. You should also agree on a regular schedule for checking in with each other. This will help to ensure that both parties are on the same page and avoid any misunderstandings.

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7. Micro-Managing the VA

Finally, another huge mistake agents make is micromanaging their virtual assistants. This can be extremely frustrating for the VA and can lead to them quitting. Remember, you hired a VA because you wanted help with your business. So trust that they know what they’re doing and let them do their job. If you need to give them feedback, do so in a constructive way. And if there are any tasks that you don’t want them to do, make sure to clearly communicate that to them.

If you’re overwhelmed with different tasks as a real estate agent, a virtual assistant can help lessen the burden on your shoulders and handle tasks that you can delegate. Avoid these seven mistakes when hiring a real estate virtual assistant, and you’ll be on your way to having a productive and successful working relationship.

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